SAP Business by Design

SAP Business ByDesign is a cloud-based business resource planning system from the German software behemoth SAP, often known as ByD or ByDesign.

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It is an enterprise resource planning (ERP) tool with multiple tenants that was created specifically for small to medium-sized businesses (SME’s). It offers a wide range of functionality, including project management and professional services automation, procurement and purchasing, production and supply chain management, accounting and financial management, and more. The system is constructed around 30+ key end-to-end processes, but organisations can expand its capabilities through connectors and extensible toolkits. Due to its numerous out-of-the-box localizations and built-in multi-company features, it is especially well suited to different organisations that operate abroad.

As a “business suite in a box,” SAP Business ByDesign unites the front, middle, and back offices of SMB & SME organisations without requiring the deployment and integration of numerous additional enterprise business applications. As a result, SAP Business ByDesign can be considered a “jack of all trades, but a master of none.” The majority of businesses will benefit greatly from SAP Business ByDesign as a Tier 2 Cloud ERP solution, but those with high complexity may need to use APIs to integrate best-in-class sales or service management tools or look at a Tier 1 ERP solution if the core functionality is insufficient.

The SAP Business ByDesign Cloud (SaaS) ERP solution is hosted by SAP and receives quarterly software updates that bring new features, bug repairs, and adjustments in line with any local accounting changes. As a result, ByD has become quite popular among diverse firms that operate in several nations since it enables simple worldwide scalability without having to worry about adhering to local accounting requirements.

Users of SAP Business ByDesign also gain from a responsive user interface that is somewhat intuitive and can be seen on a variety of devices, including your laptop and mobile web browser.

Since SAP Business ByDesign is a SAP product, it also offers useful extensibility through the larger SAP product line. Many of its users also use SAP’s full stack, which includes SAP Concur for expense management, SAP SuccessFactors for human capital management, SAP Analytics Cloud for business intelligence, and other products. The solution use the exclusive SAP HANA in-memory database and has open APIs for integrating with other enterprise software programmes. Instead of using direct sales channels, SAP Business ByDesign is nearly exclusively sold by resellers and SAP partners. These software partners frequently focus on providing services to regional markets or sectors.

SAP Business ByDesign Functionality Overview

A cloud-based ERP solution called SAP Business ByDesign (ByD) offers a wide range of integrated functionalities. This capability is based on more than 30 fundamental procedures that can be customised to meet your company’s needs.

The following is a list of the essential modules and features that SAP Business ByDesign provides.

Financial Management

With full support for divergent organisations working over several locations, nations, and operational entities, SAP Business ByDesign offers finance and accounting services for general ledger, accounts payable, and accounts receivable. Optical character recognition technology, which enables an organisation to scan documents rather than physically keying them in, is another advantage of the system. Dashboards and transaction drill down have also been added to enhance the finance capabilities. As a result, businesses can identify issues as soon as they arise and explore their origins.

Project Management & Accounting

SAP Business ByDesign offers a lot of functionality for professional services automation, including project management and accounting capabilities that support your operational & finance teams. The project management capabilities integrate seamlessly with other areas of the system including sales, human resources, finance and billing. This allows you to operate seamlessly across departments and is useful for activities such as milestone billing, resourcing and more. The project management capabilities also extend to operational project management, allowing you to run GANT charts within the system or if you prefer, to integrate directly with project management tools such as Microsoft Project.

Supply Chain Management (SCM)

By controlling demand and supply, SAP Business ByDesign Cloud ERP helps you to optimise material flow. Design, set up, and carry out flexible manufacturing and warehouse operations to suit your products and business model and obtain the most knowledge about your company.

Supplier Relationship Management (SRM)

The best suppliers of goods and services can be found and managed with the aid of SAP Business ByDesign Cloud ERP. Learn more about purchase requests, supplier billing, and order administration. Allowing for self-service procurement by individual employees will expedite processes.

Human Resources (HRIS)

In addition to an employee database with basic payroll capabilities, SAP Business ByDesign offers features for time recording, expenditure management, holiday, absenteeism, and leave request management. Although SAP Business ByDesign’s HR features pale in contrast to those of a best-of-breed HCM suite, they will nonetheless let your employees self-serve and administer holidays and absences without the burden of line managers’ input.

Relationship Management (CRM)

Small and medium-sized enterprises (SMEs) have access to SAP ByDesign’s complete customer relationship management capability for sales, marketing, and service. With direct integration with sales order processing, project management, billing, and manufacturing, the system offers the capacity to handle leads, quotations, and opportunities. Using characteristics from the rest of the system, the solution also lets you track marketing efforts and develop client target groups.

SAP Business ByDesign User Interface (UI)

In contrast to older SAP enterprise resource planning (ERP) solutions like ECC6 and R/3, SAP Business ByDesign is a Cloud ERP solution that provides a more contemporary user experience (UX). Built using HTML5 technology, the solution adapts to the device being used, allowing users to view it on both desktop and laptop computers as well as mobile devices.

Depending on the precise duties of their employment, each user can additionally customise the solution to their own specifications by hiding or displaying different work centres on their home screen.

The handy Enterprise search feature used by SAP company ByDesign enables users to easily find company papers, customer details, and more within the system.

In addition, ByDesign provides iOS and Android mobile applications that allow quick access to the system for project management activities, purchase order approvals, and expenditure tracking.

SAP Business ByDesign Demo

Within 3-5 working days of receiving your request, ERP Research can arrange a tailored demonstration of SAP Business ByDesign.

With a customised product demonstration, see how SAP Business ByDesign Cloud ERP software can free up time and help your company achieve new efficiencies.

SAP Business ByDesign Third Party Extensions

Through more than 70 third-party extensions to the primary ByDesign ERP solution, SAP Business ByDesign provides additional capabilities. The majority of these extensions are created by SAP Solution Partners or SAP Value Added Resellers (VARs), and they are distributed through the SAP Store. The SAP Business ByDesign Cloud ERP software’s fundamental functionality is extended by these third-party add-ons to provide customers with broader industry capabilities.

Extensions include extra SAP Business ByDesign features like:

Advanced Quality Management
Contract and Utilities Billing
Further localization packs
Enterprise Asset Management
EDI integration
Field Service Management
Integrations into other platforms such as Salesforce, Microsoft Dynamics, Hubspot and many more.

SAP Business ByDesign History

When SAP Business ByDesign was first introduced in 2007, cloud enterprise resource planning (ERP) was still a rather novel idea. ByDesign was acclaimed as one of the most comprehensive Cloud ERP solutions when it first entered the market. It is the first genuine Cloud or SaaS solution from the German software behemoth SAP. Over that period, the product has gone through several ups and downs, partly because SAP hasn’t done a good job of marketing it. Despite this, it continues to perform well within the SAP product ecosystem and attract significant investment. When SAP Business ByDesign was first introduced in 2007, cloud enterprise resource planning (ERP) was still a rather novel idea. ByDesign was acclaimed as one of the most comprehensive Cloud ERP solutions when it first entered the market. It is the first genuine Cloud or SaaS solution from the German software behemoth SAP. Over that period, the product has gone through several ups and downs, partly because SAP hasn’t done a good job of marketing it. Despite this, it continues to perform well within the SAP product ecosystem and attract significant investment.

One of two SAP ERP solutions, the other being SAP Business One, that have been created with SMB & SME enterprises in mind is called ByDesign. Instead of SAP themselves, SAP value added resellers (VARs) typically sell both products. To extend the sales and deployment of ByDesign & Business One across its global customer base and in a wide range of industries, SAP depends on its network of value added resellers.

SAP Business ByDesign Deployment

Only the Cloud ERP system SAP Business ByDesign is provided, which is a genuine Software-as-a-Service (SaaS) paradigm. The service is provided directly by SAP and includes quarterly upgrades and product support.

Perpetual licences or On-Premise versions of SAP ByDesign are not available for purchase.

SAP Business ByDesign Industry Fit

Professional Services

Professional services organisations can benefit from a variety of features that SAP Business ByDesign provides, including sophisticated project management, integrated financial management & accounting, billing, customer relationship management, and more.

Discrete Manufacturing

Businesses in the discrete manufacturing sector may rely on SAP Business ByDesign to give them a rock-solid foundation. Multi-level BOMs, supply chain planning, quality control, traceability, and other features are supported by ByDesign.

Pharmaceuticals

SAP Business ByDesign provides strong capabilities for the unique needs of the pharmaceutical industry, such as batch traceability and serialisation. This makes it simpler for producers and distributors of medications to follow industry regulations and finish any product recalls.

Scale Ups & Start Ups

Fast-growing firms can swiftly harness their organisations and adopt standardised back office operations thanks to SAP Business ByDesign’s integrated capability. It aids businesses with international aspirations by supporting various entities and having access to a variety of localizations.

SAP Business ByDesign Industry Fit

✅ SAP Business ByDesign Pros

Wide and in-depth capability in many important business sectors.
Strong industry skills in discrete manufacturing and professional services.
True cloud ERP software as a service (SaaS) product.
Solution created entirely by SAP.
The price structure for Business ByDesign is clear and uncomplicated.
For international businesses, strong localization skills.

❎ SAP Business ByDesign Cons

Although this can be advantageous in some circumstances, a configuration approach rather than a customised approach can limit flexibility in particularly nimble firms.
ByDesign consultants are highly sought after.
The underlying strategic focus of SAP is on its larger ERP offerings, such S/4 HANA.
Compared to SAP S/4 HANA, SAP Business ByDesign does not offer productized integrations into the larger SAP portfolio.

SAP Business ByDesign Pricing

Three user types are used to determine pricing and licencing fees for SAP Business ByDesign:

SAP Business ByDesign Advanced User (most expensive)
SAP Business ByDesign Core User (medium cost)
SAP Business ByDesign Self Service User (lowest cost)

Each user type has a wide range of capabilities, including time recording, absence management, and expense management in addition to complete supply chain and financial administration. The cost of your SAP Business ByDesign user licence will depend on the capabilities that user receives from the ERP system because the fee for each Business ByDesign user scales according to their capabilities. As a cloud-based ERP solution, SAP Business ByDesign’s licencing subscription is often paid on an annual or quarterly basis.

ERP Research can give you a hassle-free estimate for licence pricing and installation based on its experience working with hundreds of companies who have examined SAP Business ByDesign.

SAP Business ByDesign APIs
(Application Programming Interface)

ERP Research can give you a hassle-free estimate for licence pricing and installation based on its experience working with hundreds of companies who have examined SAP Business ByDesign.

Calculate Price – extract price components (price, discount, surcharge, freight, product information)
Determine product availability
Create goods receipt confirmations
Maintain Demand Plans
Manage account hierarchies
Manage bank statements
Manage cash payments
Manage customer contracts
Manage customer invoice requests
Manage contacts
Manage employee time
Manage leads
Manage lease contracts
Manage VAT entries
Manage list prices
Manage materials
Manage production orders
Query business partners
Manage products

Manage kit item list
Manage labour resource cost rates run
Manage logistics layout execution
Manage material valuations
Manage object descriptions
Manage opportunities
Manage partner companies
Manage product designs
Manage purchase orders
Manage purchase requests
Manage purchasing contract
Manage sales orders
Manage sales price lists
Manage sales quotes
Manage sales price specifications
Manage suppliers
Query accounts
Query account open amounts
Query bank statement

SAP Business ByDesign Frequently Asked Questions (FAQ)

To specifically address the demands of small businesses (SMB) and small to medium enterprises (SME) companies, SAP Business ByDesign was created. The customer base of SAP Business ByDesign includes businesses with as few as 20 workers and as many as a few thousand.

ByDesign has its own set licencing, implementation, and support expenses, just like any other ERP solution. An SAP ByDesign membership typically costs roughly $25,000 per year, with implementation costs ranging from 1-4 times that amount.

While SAP Business One was created for on-premise deployments, 'SaaS' & Private Cloud solutions have subsequently been developed. SAP Business ByDesign is an ERP solution created for the Cloud. Aside from that, SAP Business ByDesign provides additional features right out of the box, whereas SAP Business One offers 'advanced' capability through partner- or third-party-developed, SAP certified solution extensions.

The sole form in which SAP Business ByDesign is offered is as a cloud-based or SaaS product. On-Premise deployment is not possible.

A "suite-in-a-box" is how SAP Business ByDesign is advertised. It provides a broad range of features in a single package and is pre-configured with business processes. S/4 HANA, on the other side, was developed using a best of breed strategy. S/4 HANA has a tonne of features right out of the box, but it mostly depends on the larger SAP product suite to expand those features into other areas like CRM, human resources, and more.

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